[Dev] Sample data request: Sidebar screenshot

[Mimi Yin]

Hi Llew,

Thanks for sending in your sidebar. I had a few more questions about it 
if you have time...

1. What made you decide to file your mailing list messages into 
separate folders (1 per list) as opposed to a single mailing list 
folder or a couple of mailing list folders based on priority or topic 
(ie. Must-do reading, Should-do reading, 
Only-if-I-have-nothing-better-to-do reading)

2. Do also subscribe to RSS feeds? What do you use to read those? Would 
it make sense to you if some or all of your mailing lists were managed 
in the same place as your RSS feeds?

3. Do you use something else for task and project management? Or is 
Outlook your primary project manager as well?

4. Do you ever review a folder for general status? (ie. What is the 
state of my Inbox? or what is the state of this project?) Or is 
primarily to look for a specific message or specific piece of 
information?

5. No need to go into too much detail, but I was curious as to the 
general organization of the Personal branch of your tree. (Feel free to 
skip questions and give partial answers if the questions get too 
personal.)

a. What is the approximate size (2-5 folders or 15-20 folders)? How 
many levels of hierarchy are there?
b. Are folders based on status (ie. Need to read, Need to reply to, 
Need to follow-up on, Done), topic (ie. Movies, Dining, Finances, 
Trips), areas of life (ie. Work, Home, Hobbies), or people (ie. Family, 
Friends, Acquaintances, e-commerce correspondence etc). Or is it a 
mishmash of all of these things?
c. Are messages auto-filed into any of these folders? Are they lists? 
or based on who its from? etc...
d. Are these folders primarily for filing? Or do you also retrieve 
messages from these folders as well?
e. Do these messages also get put into the Nelson email organizer? or 
are they separate? What is the reason?

Thanks again Llew,

Looking forward to your responses.

Mimi

On Nov 2, 2004, at 1:01 AM, Llew Roberts wrote:

> Hi Mimi,
>
> Here is my submission.  I've left the Personal branch of the tree
> closed, as it has personal stuff in it that I'm not comfortable making
> public.
>
>> Please send submissions to mimi at osafoundation.org
>>
>> Along with your screenshot, please submit
>
> 1. a username (so we can track your submissions)
>
> Llew Roberts
>
> 2. PIM application (please include the version and platform)
>
> Outlook 2003 on Windows XP SP2
>
> 1. Which folders do you click on at least once a day?
>> Including out of the box folders such as Inbox, Outbox,
>> Trash, et cetera.)

> Current project folders are used mostly for filing, and I use a
> program called Nelson Email Organizer Pro that indexes and seaches my
> email by many different criteria, so I rarely click on any of the
> Project folders.  Instead, I use these folders to file any information
> pertaining to the respective project and then when the project is
> done, I archive the entire folder in an archive folder (more on this
> below).
>
> I click on Junk and Uncertain at least once a day to look for
> false-positives.
>
> 2. Which folders do you click on several times a day?
>
> I click on Inbox most of all.
>
> I click on Contacts and Calendar when I need to look up a contact or
> review my schedule respectively.  To create contacts and appointments,
> I use keyboard shortcuts.
>
> Alternatively, I will drag an email message from my Inbox to the
> Calendar icon, which creates a new appointment and populates that from
> the email message (I'm co-author of the Microsoft patent on that, so
> it's good that I use it! ;-)
>
> I have my list mail filtered and moved automatically to the folders in
> the "Lists" branch.  If unread mail appears in any of those folders
> and I have time to read them, then I will click on the respective
> folder.  I try to read all list mail daily.
>
>> 3. Which folders have fewer than 10 items in them?
>
> Only the project folders when the projects are just getting started.
> I only show folders that I actively need to navigate to regularly.
> Since I use Nelson for indexing and searching, I archive most mail in
> a very large archive folder (not shown.  It's hidden because I never
> need to see it or click on it.)
>
> I don't use tasks, notes, journal, etc. but keep the icons there since
> there is nothing else that is useful to take their place, so there is
> no reason to get rid of them.
>
>> Questions about you:
>> ================
> Gender
> Male
>>
> Age range
> At my peak (35-54)
>
> How much time do you spend maintaining your sidebar
> organizational system?
>> -A wee bit
>
> How effective is your sidebar organizational scheme?
> Good enough, could be better
>
> How would you characterize your knowledge of computers?
> I know too much
>
>> Please list your occupation and areas of obsession (ie.
>> Library science, AI, deep-sea diving, movies about
>> meteorological phenomena)
>
> I am an executive technical consultant.  I work with executive
> management at small to medium-sized companies to help them select and
> implement technical solutions that enhance and grow their businesses.
>
> My passion is personal information/knowledge/life management and I
> have studied and/or worked in this area for 15+ years.  I was a
> program manager on the original Outlook (97) team.
>
>
> I hope this information is useful!
>
> Regards,
>
> Llew Roberts
> llew at llew.net
> <Llew Roberts sidebar.jpg>

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