[Design] Creating and managing an email InBox folder tree

selva r selva11r at yahoo.ca
Sun Oct 9 14:15:19 PDT 2005


I mentioned previously that one user friendly way to
manage  organization of email InBox folder tree might
be by thru the right click contextual menu system
presented when the user right clicks on a sender’s
email address in the email list views of the email app
or the Dashboard app.   I’m going to try to address
this topic further in this thread.

The contextual right click menu offered could be
dependent on whether or not the sender is already
assigned to an InBox folder or not.

A) IF THE SENDER’S ID IS NOT YET ASSIGNED TO A FOLDER

If the email sender’s address is not yet assigned to
an InBox folder then the right click options may be as
follows.

1) Assign this sender to a new email InBox folder
2) Assign this sender to an existing email InBox
folder
3) Automatically triage all incoming emails from this
sender as Now status items
4) This is spam

If they select option 1 then a mini-Wizard would need
to guide them thru the process of setting up a new
email InBox folder.  

Hence, a dialogue box may open up requesting the user
to enter the name of the new InBox folder.  After they
enter the name and press enter button, a new dialogue
box would open up displaying the currently existing
InBox folder tree structure and requesting the user to
click the site within the tree where the new folder
will be inserted.  

If this happens to be the very first folder that the
user is creating for their email InBox, then the next
part of the wizard could simply show the following
tree diagram:

“Your email InBox folder tree now looks like this.”

[email InBox]
	- [new folder]

Hence, the email InBox has only one folder and this is
the name of the new folder that they just created. 
This first folder creation wizard may also be a good
place to insert two other entries:

“i) Tell me about gray scale aging of email folders
ii) Tell me about triage summary status line displayed
underneath email folders”

These entries of course are pretty much self
explanatory and I won't go into this further.

If the user selects option 2 in the right click menu
given above, then a dialogue box could open up
depicting the current folder tree structure and
requesting the user to click the pre-exiting folder
that the the sender is to be assigned to.

Options 3 & 4 are the same as discussed in section B)
below.

B) IF THE SENDER’S ID IS ALREADY ASSIGNED TO A FOLDER

If the user right clicks on a sender’s email address
on the email list view of either the Email app or
Dashboard app, and the sender is already assigned to
an InBox folder, then the contextual menu  might
include the following.

1) Re-assign this sender to a new folder 
2) Re-assign this sender to another existing InBox
folder 
3) Automatically triage all incoming emails from this
sender as Now status items
4) This is spam

Again, selecting option 1 would launch a mini-wizard
where the user is first requested to name the new
folder, and the next window displays the currently
existing InBox folder tree and requests the user to
click where the new folder should be inserted within
the tree.  

If after re-assigning all the emails from this sender
to the new folder, there are no other emails left in
the original folder, then the wizard should inform the
user of this and advise them that the original folder
will be deleted.

If user selects option 2 in the right click menu then
a window could open up displaying the existing InBox
folder tree and requesting the user to click which of
the existing folders the sender should now be assigned
to.  

Again, if after moving all emails from this sender to
the recipient folder, there are no other emails left
in the original folder then the wizard should inform
the user of this and advise them that the original
folder will be deleted.

Option 3 in the right click menu is pretty much
self-explanatory.

Option 4 in the right click menu is also
self-explanatory but I’m not sure what exactly
Chandler’s current plans are for spam, i.e., whether
to simply delete the message & auto-delete all future
messages from this sender, or perhaps to also forward
a copy of the message to some sort of spam reporting
service.  Automatic handling of spam may be best
designed as several options from which the user could
choose from.

-- Selva


	

	
		
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